Assistant Office Manager

We are seeking a detail-oriented and proactive Assistant Office Manager to join our team. This role is ideal for an experienced accounting professional who thrives in a fast-paced environment and enjoys balancing financial responsibilities with operational support.

Key Responsibilities

Support Accounts Receivable (AR) and Accounts Payable (AP) operations & reconciliations

Support month-end reporting, year-end close and tax preparation activities, including W-2 and 1099 preparation

Own and prepare month-end executive financial reporting

Manage customer billing, invoicing & order intake processes

Audit vendor pricing and ensure proper volume discount application

Qualifications

3–5+ years of accounting experience required

Bachelor’s degree in Accounting preferred; CPA is a plus

Experience with QuickBooks

Advanced proficiency in Microsoft Excel and Office Suite

Strong written and verbal communication skills

Exceptional organizational skills and attention to detail

Ability to manage multiple priorities and meet deadlines

Team-oriented mindset with a collaborative approach

Work Environment

Full-time, on-site position

Compensation & Benefits

Competitive salary (based on experience)

Full benefits package